Finance and Administration Assistant, OTI Guatemala CEIBA Program

hace 5 meses


Guatemala City Tetra Tech A tiempo completo

Project Summary:

In close coordination with the U.S. Embassy and U.S. Agency for International Development (USAID), the USAID/Office of Transition Initiatives (OTI) Guatemala CEIBA program’s initial goal will be to increase peaceful and productive public participation in the country’s democratic reform process. The program will operate primarily through a small grants mechanism and will rely on ongoing analysis of the local context to inform programming. The underlying assumptions, theories, and methodology that guide strategic planning and activity development may evolve over time depending on the shifting context in program areas and lessons the program has learned through implementation. The program’s objectives are also subject to change but may include supporting the Government of Guatemala in engaging Guatemalan citizens in ongoing policy reform efforts; and strengthening the Government’s ability to demonstrate tangible progress in these efforts.

**Please note: Only Guatemalan citizens are eligible for this position**

Position Summary:

The Finance and Administration Assistant will assist the Program Accountant in the development of the accounting process and records. The Assistant will ensure compliance with procedures, eligibility of expenses and their corresponding classification in accordance with the MSI accounting system and that they respond to the principles of good financial management and application of local laws as well as compliance with the guidelines for the execution of funds established by the donor. This role will also assist the Human Resources and Administration Coordinator in inventory control, control of administrative expenses, and payments among other activities related to the position.

Responsibilities:

Receive and review payment files, verifying the information necessary for the management of payroll payments, subcontractors and grants, consultants, and program suppliers. Issue, control, and send Valued Added Tax (VAT) exemptions with the corresponding supporting documentation. Manage payments in electronic banking and report on them by email. Support in the reproduction of monthly expense reports and files to Headquarters and external accountants, if required. Support in keeping financial information up to date for review by external accountants. Keep tax information submitted by external accountants of the MSI, Inc. operations up to date. Support in banking procedures. Prepare and send quarterly and annual VAT exemption reports. Send salary payment receipts and income tax (ISR) certificates to program staff. Maintain absolute confidentiality in the management of physical and digital documents of the program's accounting and financial system. Support other activities required and related to the financial area of ​​the program. Maintain adequate inventory control of furniture and equipment and notify of any damage caused to the program's property, maintenance needs, replacement needs, etc. Conduct physical inventories at the frequency established by the administrative area. Manage administrative payments following the guidelines established in the program, including payment of rent, services, amongst others. Control administrative expenses, in accordance with the controls established by the Human Resources and Administration Coordinator. Maintain preventive and corrective maintenance controls for vehicles, supervise their cleaning, as well as fuel expense controls. Maintain preventive and corrective maintenance controls for equipment in use and owned by the program such as air conditioners, computers, and printers. Support other activities required and related to the administrative area of ​​the program.

Perfil de la Compañía: 

Management Systems International (MSI), una empresa de Tetra Tech, es una consultora de gestión del área metropolitana de Washington, D.C., con una trayectoria de 40 años de resultados para nuestros clientes. Nuestra experiencia se encuentra en los campos de seguimiento y evaluación; democracia y gobernabilidad; paz y estabilidad; estado de derecho y responsabilidad; educación; género e inclusión; comunicaciones estratégicas; y liderazgo y desarrollo organizacional. MSI ha implementado proyectos en 90 países de todo el mundo, como Colombia, Indonesia, Jordania, Kenia, México, Nigeria, Pakistán, Siria y Ucrania, y trabaja a nivel nacional. Apoyamos a clientes que van desde el gobierno de los Estados Unidos (por ejemplo, la Agencia de los Estados Unidos para el Desarrollo Internacional, el Departamento de Defensa de los Estados Unidos, los Departamentos de Estado y Trabajo de los Estados Unidos y la Corporación del Desafío del Milenio) hasta grandes donantes bilaterales y multilaterales (por ejemplo, el Banco Mundial y el Programa de las Naciones Unidas para el Desarrollo). También trabajamos con gobiernos nacionales y locales, organizaciones no gubernamentales (ONG), think tanks, fundaciones y universidades. Para obtener más información, visite nuestro sitio web en .

Resumen del Proyecto:

En estrecha coordinación con la Embajada de los Estados Unidos y la Agencia de los Estados Unidos para el Desarrollo Internacional (USAID), el objetivo inicial del programa CEIBA de USAID/Oficina de Iniciativas de Transición (OTI) en Guatemala será aumentar la participación pública pacífica y productiva en el proceso de reforma democrática del país. El programa funcionará principalmente a través de un mecanismo de pequeñas subvenciones y se basará en un análisis continuo del contexto local para informar la programación. Los supuestos, teorías y metodología subyacentes que guían la planificación estratégica y el desarrollo de actividades pueden evolucionar con el tiempo dependiendo del contexto cambiante en las áreas del programa y de las lecciones que el programa haya aprendido durante su implementación. Los objetivos del programa también están sujetos a cambios, pero pueden incluir apoyar al Gobierno de Guatemala para involucrar a los ciudadanos guatemaltecos en los esfuerzos de reforma de políticas en curso; y fortalecer la capacidad del Gobierno para demostrar avances tangibles en estos esfuerzos. implementar políticas de reforma basadas en métodos transparentes, participativos y basados en datos.

**Por favor tenga en cuenta que: Solo los ciudadanos/as guatemaltecos/as son elegibles para este cargo.**

Resumen del Cargo:

El/la Asistente de Finanzas y Administración es una persona con una muy buena actitud y disposición para cumplir con las responsabilidades del puesto, así como para apoyar otras tareas que surjan para cumplir con los objetivos del programa.Asiste al Contador del Programa en el desarrollo del proceso y registro contable, observando el cumplimiento de los procedimientos, la elegibilidad de los gastos y su correspondiente clasificación de acuerdo con el sistema contable de MSI y que responden a los principios de buena gestión financiera y aplicación de las leyes locales, así como el cumplimiento con los lineamientos para ejecución de fondos establecidos por el donante.Así mismo, asiste al Coordinador de Recursos Humanos y Administración en el control de inventarios, control de gastos, pagos administrativos y otras actividades relacionadas con el puesto.

Responsabilidades:

Recibir y revisar los expedientes de pago, verificando la información necesaria para la gestión de los pagos de planilla, de subcontratistas y subvenciones, de consultores y de proveedores del Programa. Emitir, controlar y enviar exenciones deImpuesto al Valor Agregado (IVA), con la documentación de soporte que corresponda. Gestionar los pagos en la banca electrónica e informar sobre ellos por correo electrónico. Apoyar en la reproducción de los informes mensuales de gastos y archivos de estos, a Casa Matriz y a contadores externos, de ser requerido. Apoyar en mantener al día la información financiera para revisión de los contadores externos. Mantener al día la información de impuestos que presenten los contadores externos del Programa de las operaciones de MSI. Apoyar en gestiones bancarias. Elaborar y enviar reporte trimestral y anual de exenciones de IVA. Enviar recibos de pago de salarios y constancias de impuesto sobre la renta (ISR) al personal del programa. Mantener la confidencialidad absoluta en el manejo de los documentos físicos y digitales del sistema contable y financiero del Programa. Apoyar en otras actividades requeridas y relacionadas al área financiera del Programa. Llevar un adecuado control de inventario de mobiliario y equipo, notificando oportunamente sobre cualquier daño ocasionado a la propiedad del Programa, necesidad de mantenimiento, necesidad de reposición, etc.Esto incluye la realización de inventarios físicos con la periodicidad establecida por el área Administrativa. Gestionar los pagos administrativos siguiendo los lineamientos establecidos en el Programa, incluyendo pago de rentas, servicios, etc. Controlar los gastos administrativos, de acuerdo con los controles establecidos por el Coordinador de Recursos Humanos y Administración. Llevar los controles de mantenimientos preventivos y correctivos de los vehículos, supervisar la limpieza de estos, así como los controles de gastos de combustible. Llevar los controles de mantenimientos preventivos y correctivos del equipo en uso y propiedad del Programa: aires acondicionados, computadoras, impresoras, etc. Apoyar en otras actividades requeridas y relacionadas al área administrativa del Programa.

Qualifications:

Bachelor’s degree in business administration or related field is required. Minimum five years of experience in working in USAID-funded institutions is required. Knowledge of Microsoft Office Suite programs such as Word, Access, Excel, PowerPoint, Outlook and Teams required. Knowledge of QuickBooks desirable. Strong communication, problem-solving, service-oriented, and interpersonal skills. Ability to work in a team. Ability to work effectively and harmoniously under pressure in a stressfulenvironment and with colleagues from different cultural and professional backgrounds. Fluent in Spanish is required. Fluency in English is preferred.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations :

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Requisitos:

Licenciatura o pénsum cerrado en carreras de las Ciencias Económicas es requerido. Mínimo cinco años de experiencia en posiciones similares, trabajando en instituciones financiadas por USAID es requerido. Conocimiento intermedio de todos los programas de Microsoft Office como Word, Access, Excel, PowerPoint, Outlook y Teams requerido. Conocimiento del manejo del programa QuickBooks deseable. Fuertes habilidades de comunicación, resolución de problemas, orientación al servicio, e interpersonales. Capacidad de trabajar en equipo. Capacidad para trabajar de forma eficaz y armoniosa bajo presión en un entorno estresante y con colegas de diferentes orígenes culturales y profesionales. Dominio del español es requerido; dominio del inglés es preferido.

MSI es un empleador con igualdad de oportunidades que valora la diversidad y la inclusión. Nos esforzamos por desarrollar y mantener una cultura que honre las perspectivas e identidades de nuestros empleados, nuestras comunidades y los afectados por nuestro trabajo.

No discriminamos por ningún atributo protegido, como la raza, la religión, el color, el origen nacional, el género, la orientación sexual, la identidad de género, la expresión de género, la edad, el estado civil o de veterano, el embarazo o la discapacidad, o cualquier otro motivo protegido por la ley aplicable. De acuerdo con la ley, hacemos ajustes razonables para las prácticas y creencias religiosas de los solicitantes y empleados, así como para cualquier necesidad de salud mental o discapacidad física.

MSI es un empleador de igualdad de oportunidades/acción afirmativa/empleador de estadounidenses con discapacidades/veteranos.

Adaptaciones para Personal Discapacitado:

MSI se dedica a contratar una fuerza de trabajo inclusiva. Si desea solicitar adaptaciones razonables durante el proceso de solicitud, visite la página de asistencia para personas con discapacidad de Tetra Tech. Nuestro equipo de contratación espera participar en un proceso interactivo para proporcionar adaptaciones razonables a los candidatos.

Solamente se contactarán a los candidatos que se hayan seleccionado para una entrevista. Favor de no llamar.

Additional Information Organization: 216 MSI

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