Executive Support Specialist

hace 4 semanas

Guate, Guatemala Sagan A tiempo completo

Job Summary:

The Senior/Executive Assistant will provide high-level administrative and personal support to a senior executive at Sagan, a membership community for top executives, founders, and CEOs. This role demands strong organizational skills, initiative, and the ability to manage both professional and personal tasks.

Key Responsibilities:

  • Administrative Support: Manage the executive's calendar, schedule meetings, and handle travel arrangements.
  • Personal Support: Assist with personal errands and life management tasks as required.
  • Document Management: Handle document preparation, maintain records, and ensure confidentiality.
  • Task Prioritization: Help the executive stay on track by organizing tasks and ensuring deadlines are met.
  • Client Communication: Interact professionally with clients and stakeholders on behalf of the executive.
  • Process Optimization: Suggest improvements to streamline administrative and operational workflows.
  • Software Management: Use tools such as Excel, Notion, Zoho, and Zapier to manage daily tasks and communications.

Requirements:

  • Experience: Minimum 5 years of experience as a Senior/Executive Assistant, supporting both professional and personal aspects of an executive's life.
  • Software Skills: Proficiency in Microsoft Office 365 Suite; experience with Zoho and Zapier is a plus.
  • Language Skills: Fluent in English.
  • Attributes: Highly organized, self-starter, proactive, and able to manage a busy schedule.

Nice-to-Haves:

  • Familiarity with Zoho and Zapier.
  • Ability to anticipate needs and take initiative without direct supervision.

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