Program Management, Resource Mobilization and Partnerships Specialist

DESCRIPTION OF DUTIES

Under the direct supervision of the PAHO/WHO Representative (PWR) and the general guidance of the Directors, Planning, Budget & Evaluation (PBE) and External Relations, Resource Mobilization and Partnerships (ERP), the incumbent will be responsible for, but not necessarily limited to, the following assigned duties:

a)Provide technical support and advice to the Representative and Country Office team on strategic and operational planning, program management, budgeting, resource coordination and mobilization to enable the implementation of the PAHO/WHO technical cooperation program in the country, consistent with the Organization’s mandates, priorities and results-based management framework;

b)Support the PWR in the coordination of the planning process, including the development of the PAHO/WHO Biennial Work Plan and the updating of the Country Cooperation Strategy (CCS); support the coordination and monitoring of the review, redefinition and re-alignment of the processes and resources of the Technical Cooperation Agreements in conformance with the PAHO/WHO Technical Cooperation Strategy;

c)Provide support in the identification and engagement with strategic partners to support resource mobilization opportunities, through a mapping of stakeholders within and across regions (Regional and Subregional Integration Entities, International Cooperation Agencies, South-South Cooperation Focal Points of the United Nations Funds, Programs and Specialized Agencies);

d)Collaborate in the analysis, development, approval, reporting and monitoring of voluntary contribution projects; provide technical support and guidance to the technical teams and national counterparts for the development, management, monitoring and reporting on project proposals for funding the approved BWP, including the monitoring and management control of the Technical Cooperation Agreements;

e)Coordinate the implementation of the Entity’s Biennial Work Plan (BWP) and the Semester Work plans (PTS); ensure that the responsible project managers/coordinators provide required planning data and information to adequately assess and report on implementation of projects’ expected results, products/services, milestones achievement, etc.;

f)Support the PWR in leading the coordination of the performance monitoring and assessment of the entity’s BWP and the PTS, including the preparation of reports; advising on setting realistic targets and milestones and ensuring up-to-date information to monitor progress on BWP and PTS implementation;

g)Support the programmatic impact and ensure a high level of quality, accuracy of methods used to verify progress and the results;

h)Support the project cycle (identification, design, piloting, negotiation, execution and evaluation of projects), in order to improve the effectiveness and efficiency of all programs/projects executed, regardless of the source of funds; contribute to the organizational learning through the gathering and sharing of lessons learned and good practices from the planning and program budget processes of project cycle;

i)Contribute to the gathering of strategic information and data; support and collaborate in the elaboration of political and technical reports; monitor, control and evaluate the management model of the Representation;

j)Support the PWR in the preparation of briefing documents, briefing books and consolidation of intelligence information from countries; develop online tools to facilitate reporting and consolidation and establish dashboards available to all;

k)Support the elaboration, monitoring and control the process of the Strategic Relationship Matrix of the Technical Teams of the Representation;

l)Collaborate in the UN system in country, related to the contribution to the national development process focused on the reduction of inequalities through the development and the articulation of the coherent vision and strategy that allows a unified approach towards common development goals;

m)Monitor program expenditure and prepare the relevant reports for the monitoring and monthly tracking/review of awarded funds with the PWR and Technical Advisors; ensure timely preparation and submission of grant reports and that required reporting is done in accordance with corresponding Agreements;

n)Support technical analysis of progress, identify obstacles, and propose changes in the interventions, if required, to meet agreed upon results; collect baseline data for monitoring of project implementation and ongoing data collection as per agreed monitoring and evaluation framework.

o)Maintain effective partnerships with all project stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned; support engagement with partners in accordance with the Framework of Engagement with non-state actors (FENSA);

p)Maintain direct communication with national and international counterparts, facilitating the strategic mapping of the sector, alignment and harmonization through collaboration among organizations and relevant stakeholders;

q)Analyze and update information regarding key social actors in the health area, regarding trends and variations in policies, strategies, and actions for the better fulfillment of national health policies, as well as the regional and global agendas;

r)Participate in the United Nations Country Team (UNCT) managerial groups, particularly regarding the elaboration, implementation and monitoring of the United Nations Development Assistance Framework (UNDAF);

s)Participate actively in the Program Management Network (PMN) led by PBE and in the Resources Mobilization Network (RMN) led by ERP; review and analyze progress on technical matters, including inter-programmatic and inter-sectoral activities in the context of the PMN and the RMN;

t)Serve as Risk Management Focal Point or provide support to the person so designated and Technical Advisors in completion of risk management analysis of BWP Programs and implementation of approved mitigation response plans;

u)Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education :

Essential: A bachelor’s degree in a health or social science related to the functions of the post, from a recognized university.

Desirable : Training in public health, policy and planning, project management, health administration, public administration, management or any other field related to the functions of the post, would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).The list can be accessed through the link:.PAHO will also use the databases of the Council for Higher Education Accreditation and College Navigator, found on the website of the National Centre for Educational Statistics, to support the validation process.

Experience :

Essential: Five years of national progressively responsible experience in the areas of policy and health planning, project management, and/or monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.

Desirable : Experience in technical project management in the social fields, preferably health project management requiring coordination among different institutions, national and international, including government authorities, would be an asset.

SKILLS :

PAHO Competencies:

· Overall attitude at work : Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

· Teamwork : Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.

· Respecting and promoting individual and cultural differences : Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.

· Communication : Express oneself clearly when speaking / Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience.Listens attentively and does not interrupt other speakers.Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (, power-point presentations, communication strategies, implementation plans).Shares information openly with colleagues and transfers knowledge, as needed.

· Knowing and managing yourself : Manages stress / Invite feedback / Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance.Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.

· Producing Results : Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently.Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary.Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.

· Moving forward in a changing environment : Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise.Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

-Excellent knowledge of program planning, monitoring and evaluation; strong knowledge of technical cooperation actions at national, regional and global levels.

-Theoretical and practical knowledge of international technical cooperation, with emphasis on the negotiation and management of international cooperation programs and projects.

-Strong knowledge of resource mobilization.

-Practical knowledge of results-based management concepts and tools and their applications.

-Ability to work in a multicultural, multilingual, multidisciplinary work environment; knowledge of management and leadership concepts.

-Ability to integrate managerial and technical inputs into recommendations for decision-making processes; ability to manage multiple issues and tasks in a complex organizational environment. 

-Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization

Languages:

Very good knowledge of Spanish. A working knowledge of English would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.