Administrative Coordinator

Job Summary:

The Administrative Assistant will provide exceptional internal customer service and administrative support to ensure the efficiency and effectiveness of all company areas and suppliers.

Key Responsibilities:

• Screen and direct incoming calls, ensuring timely and professional communication.
• Receive and manage correspondence, including coffee samples, and maintain a well-organized filing system.
• Support employees with administrative tasks, providing a high level of customer service and ensuring seamless day-to-day operations.
• Review and process supplier invoices, creating Purchase Orders (PO) as needed.
• Coordinate business trips, including flight reservations, accommodation, and transfers, ensuring a smooth and efficient experience.
• Monitor and manage corporate card purchases, maintaining accurate records and ensuring compliance.
• Collaborate with the Human Resources department on special projects and events, providing administrative support as needed.
• Manage petty cash and perform other administrative tasks as required.

Qualifications and Experience:

• Professional degree in Business Administration, Finance, or a related field.
• At least 2 years of experience in an administrative role, or equivalent experience within the company.

Technical Competencies:

• Proficiency in SAP, with experience in using the system to manage administrative tasks.
• Advanced skills in Excel and Microsoft Office suite, with the ability to create complex spreadsheets and presentations.

Additional Requirements:

• Assertive communication and customer service skills, with the ability to work effectively with employees and suppliers.
• Strong teamwork and collaboration skills, with the ability to work in a fast-paced environment.
• Ability to work under pressure and meet deadlines, with a sense of urgency and proactivity.
• Intermediate to advanced English language skills, with the ability to communicate effectively with internal and external stakeholders.