Invoicing Administrator

Job Summary:
As an Invoicing Administrator, you will be responsible for processing invoices and credit notes while maintaining accurate accounting records. You will play a key role in ensuring the accuracy of billing information, reconciling accounts, and supporting accounts receivable collections. This role requires strong attention to detail, organizational skills, and proficiency in accounting systems.

Key Responsibilities:

• Prepare and send accurate invoices with supporting documents to clients using NetSuite, Excel, and Outlook.

• Enter billing information into accounting systems.

• Prepare customer transaction and funding reports.

• Investigate and resolve discrepancies, inquiries, and tickets in a timely manner.

• Maintain up-to-date and organized records to support the monthly close process.

• Reconcile accounts receivable, ensuring all customer accounts are current and accurate; investigate and resolve discrepancies or unmatched transactions.

• Support accounts receivable collections by contacting customers regarding overdue payments and resolving any related queries.

Qualifications & Skills:

• Minimum 6 months of experience in a billing, bookkeeping, accounts receivable, or accounts payable role.

• Training in accounting principles is beneficial.

• Strong working knowledge of Excel and other Office tools.

• Proficiency in accounting software (NetSuite experience is a plus).

• Strong verbal and written communication and interpersonal skills.

• Detail-oriented with the ability to work independently and manage multiple tasks efficiently.

This is a great opportunity for individuals looking to gain experience in financial administration and contribute to an organized and efficient accounting process.

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